The following proposed adjustments are detailed below and summarized in the attached exhibits.

Rollovers: The Purchasing Division has determined which overlapping / ongoing projects, along with the corresponding funding, must be moved ("rolled over") to the new budget in order to complete the projects.  The rollovers represent purchase orders issued and funded in the prior year. 

The majority of these purchase orders are in relation to major capital projects awarded by the Commission in FY 15 and FY 16, including Bid Pack 10 ($3.7m), Bid Pack 9 ($1.4m), Bid Pack 11 ($1.1m),the Grand Plaza ($0.6m) and the new Fire-Rescue ladder truck ($0.8m). These are described in Exhibit A, attached, and total $11,591,164.  The rollovers also include the outside contingencies for capital and other projects approved by the Commission.  Specific details on the expenditures being rolled over to FY 16 are found in Exhibit C. 

These details include vendor name, purchase order number, general ledger account, and a brief description of the service or item procured.  Outside contingency funding for capital projects are also identified by project.

Misc. Adjustments: Some minor amendments to the FY 17 budget are also recommended at this time as shown in Exhibit B. With one exception, these proposed changes do not increase or decrease the overall budget but simply re-appropriate expenditures between specific functional areas (personal services, operating, capital, etc.) to reflect past or anticipated expenditures. 

The adjustments include an amendment to recognize a private donation of $10,000 to the Parks and Leisure Services Department for use in afterschool programming.  The intended use is to create library corners at the cities Collins and North Andrews Garden community centers.

Within the Engineering and Community Development Department, vacancy savings of $48,116 from the Engineering Division are recommended to be moved to the Planning Division of to fund the partial year cost of an Associate Planner position.

In addition, minor adjustments are recommended within the Streets and Fleet divisions of Public Works to move budgeted amounts from different expenditure categories.  Both the Streets and Fleet divisions have made purchases that need to be moved from operating expenses to capital outlay after meeting capitalization thresholds. 

To satisfy statutory and accounting requirements, this agenda item proposes two budget amendments that will increase the total citywide budget by $11,879,651, which reflects previously approved projects from FY 16 that will be expended in FY 17.  The only increase not previously budgeted or encumbered earlier is the use of the $10,000 private contribution given to the school for aftercare programming.

To satisfy statutory and accounting requirements, this agenda item proposes two budget amendments that will increase the total citywide budget by $11,879,651, which reflects increases previously approved projects from FY 16 that will be expended in FY 17.  The only increase not previously budgeted or encumbered earlier is the use of the $10,000 private contribution given to the school for aftercare programming.

With the adoption of the recommended budget amendments, the citywide budget will increase from $83,685,718 to $95,565,369.  The breakdown by fund is provided below:

The proposed budget amendment for adoption is presented as Exhibit A.  This exhibit provides a listing of the rollovers and adjustments.  Additional details are found in Exhibit B, including specific details on individual purchase orders being rolled over into FY 17 are included in Exhibit B.