Issue Statement:  The City maintains a network of security cameras at several public facilities to ensure the safety and security of its residents.  

In April 2021, the City began discussions with Broward Sheriffs Office (BSO) to allow BSO to access security camera video via their Real Time Crime Center (RTCC) with the objective of providing BSO timely access to both live and recorded video to be used for crime prevention and investigative purposes.

On July 26, 2021, the City executed a Memorandum of Understanding (MOU) with the Sheriff of Broward County (BSO) outlining the Roles and Responsibilities of each party.

Since signing the MOU, it has been the intent of the City and BSO that all new security camera installations be integrated with the RTCC, and that existing installations be integrated as quickly as resource constraints permit. This integration requires that specific hardware and software components be included in new installations and retrofitted to existing installations, allowing them to “plug into” the existing BSO RTCC systems.

The security camera system at the recently opened City Park requires such a retrofit to integrate the video data into the BSO RTCC system. The retrofit equipment was not included in the original installation because it could not be procured in time to support the required go-live date of October 20, 2022.  Integration of the cameras was not contemplated in Phase 1 of the City Park project and a budget amendment is required to provide funding.  

Recommended Action:  The City Commission adopt a resolution approving the additional expenditure with EvolvTec and the proposed budget amendment  for City Park Phase 1 camera integration into the BSO Real Time Crime Center.

The City’s security camera systems are currently maintained by EvolvTec, a statewide IT Services firm that has been performing technology services for the City since 2013.  The current contract was awarded to EvolvTec via ITB #091520 in October 2020 and provides for an initial term of two (2) years with options for three (3) renewals of two (2) years each. Commission authorized the initial award to EvolvTec via Resolution R-2020-135. Staff has been satisfied with the services provided by EvolvTec and the first renewal of this contract has been requested by EvolvTec and is currently pending before the Commission (via separate agenda item).

The current contract allows the City to direct EvolvTec to perform certain non-maintenance tasks such as system upgrades and improvements on a time-and-materials basis. The contract sets these services at a fixed labor rate of $90/hour with a materials markup of 18% over cost.

The City has requested and EvolvTec has provided a quotation to upgrade the City Park security camera system to provide integration with the BSO RTCC. The quotation of $19,312.64 includes hardware and software in the amount of $12,112.64 and labor billed at actuals and not-to-exceed $7,200.

The quotation provided by EvolvTec of $19,312.64 includes hardware and software in the amount of $12,112.64 and labor billed at actuals and not-to-exceed $7,200.00.  The cost of the camera upgrade is capitalizable and can be funded by General Obligation (G.O.) bonds.  As mentioned above, the integration of City Park cameras into BSO RTCC was not contemplated as part of Phase 1 of the project and was not included in the FY 23 CIP Budget.  Attached in Exhibit F is the proposed budget amendment to provide funding. 

The proposed expenditure is as follows:

The City Commission adopt a resolution approving the additional expenditure with EvolvTec and the proposed budget amendment  for City Park Phase 1 camera integration into the BSO Real Time Crime Center.