Item Coversheet

CITY OF OAKLAND PARK, FLORIDA
CITY COMMISSION AGENDA ITEM REPORT


A
GENDA ITEM NO. 10

MEETING DATE: 9/9/2026
PREPARED BY: 

Julie Leonard

Public Works Director

DEPARTMENT HEAD APPROVAL:  PUBLIC WORKS
SUBJECT:  Florida East Coast Railway Crossings Rehabilitation
1.BACKGROUND/HISTORY
    
 

Issue StatementThe Florida East Coast (FEC) Railway has notified the City that the railroad grade crossings at  MP 337.28 (NE 36th Street) and MP 337.41 (NE 34th Street) have deteriorated and require rehabilitation. The crossings were identified in FEC's August 19, 2025, annual notification of crossings scheduled for maintenance in 2026.

 

In accordance with the Crossing Maintenance Agreement (CMA) between the City and FEC Railway dated February 27, 2004, the City is responsible for the cost of maintaining the crossing surface.

 

FEC has scheduled the maintenance work to begin on the following days: 

 

  • MP 337.28 (NE 36th Street), September 13, 2026
  • MP 337.41 (NE 34th Court), September 15, 2026 

 

Recommended ActionCity Commission adopt a resolution authorizing rehabilitation of two (2) railroad crossings at MP 337.28 (NE 36 Street) and MP 337.41 (NE 34 Street) in accordance with the Crossing Maintenance Agreement between the City of Oakland Park and the FEC Railway in the estimated amount of $263,208.42 plus ten percent (10%) contingency of $26,321 for unforeseen items.  

2.CURRENT ACTIVITY
    
 

The FEC has determined that the NE 36 Street railroad grade crossing (MP 337+1500', FDOT Crossing No. 272541C) and the NE 34 Court railroad grade crossing (MP 337+2160' FDOT Crossing No. 272542J) has deteriorated to the point that rehabilitation is necessary to maintain the safe operation of both rail and vehicular traffic.

 

Pursuant to the Crossing Maintenance Agreement executed on February 27, 2004, the City is responsible for the cost of maintaining the roadway crossing surface. FEC has provided an estimated construction cost of $263,208.42 for both crossings.

 

Should the existing traffic signal loop detection sensors be damaged during construction, the City will be responsible for the cost of replacing them. FEC requires that any replacement loop detectors be installed behind the railroad crossing gate arms to better protect them during future maintenance activities.  A ten percent (10%) contingency of $26,321 is requested for unforeseen items such as damage to the traffic signal loop detection sensors. 

 

These amounts indicated in the foregoing and summarized in the following table are estimates only. The City will be invoiced for the actual cost incurred upon completion of the work. FEC provided the estimated cost breakdown by location as follows:

 

 

The work will be performed by FEC and its contractor, Gonzalez and Sons, and includes all labor, materials, maintenance of traffic, crossing rehabilitation, and pavement restoration associated with the project. Construction is scheduled to begin on September 13, 2026, and the contractor will coordinate with City staff regarding traffic control and scheduling to minimize disruptions to the traveling public.

 

Because the City is contractually responsible for the maintenance costs associated with these crossings, approval of the funding will allow both projects to proceed as scheduled and ensure the crossings remain in safe operating condition.

3.FINANCIAL IMPACT
    
 

The total estimated cost of the railway crossing rehabilitations is $263,208.42, as shown in the attached cost share sheets provided by FEC.  Contingency funds of ten percent (10%) or $26,321 are also requested for unforeseen items, for a total estimated cost of $289,529.  FEC Railway will bill the City for the actual cost of the work upon project completion.


Sufficient funds are available within the FY 26 Adopted Budget of the Public Works Department - Streets Division for the total estimated cost of $289,529 for the crossing rehabilitation inclusive of the 10% contingency indicated above.

 

 The proposed expenditure is as follows:

 

 

 

4.RECOMMENDATION
    
 

City Commission adopt a resolution authorizing rehabilitation of two (2) railroad crossings at MP 337.28 (NE 36 Street) and MP 337.41 (NE 34 Street) in accordance with the Crossing Maintenance Agreement between the City of Oakland Park and the FEC Railway in the estimated amount of $289,529 inclusive of ten percent (10%) contingency. 

ATTACHMENTS:
Description
Resolution
Notice of Intent to Work 34 Court
Cost Share 34 Court
Notice of Intent to Work 36 Street
Cost Share 36 Street