| | | | | | | | CITY OF OAKLAND PARK, FLORIDA
CITY COMMISSION AGENDA ITEM REPORT
AGENDA ITEM NO. 5 | | MEETING DATE: 9/9/2026 |
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| | | | | | | | | PREPARED BY: | Chris Cappiello
Assistant Public Works Director
Julie Leonard
Public Works Director | DEPARTMENT HEAD APPROVAL: | PUBLIC WORKS |
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| | | | | | | | | SUBJECT: Emergency Procurement – Environmental Cleanup and Waste Disposal Associated with Illicit Chemical Discharge on NE 3rd Avenue |
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| | | | | | | | | 1. | BACKGROUND/HISTORY
| | | Background:
On Wednesday, August 5, 2026, City staff responded to an illicit discharge of approximately 2,000 gallons of chemical into the stormwater drainage system on NE 3rd Avenue. The discharge created an immediate threat to public health, safety, City infrastructure, and the environment and required an emergency response to contain and recover the material and prevent further migration through the stormwater system.
Public Works responded in coordination with the Broward Sheriff’s Office and Oakland Park Fire Rescue. The response required specialized environmental cleanup, temporary containment, waste characterization, transportation, and disposal services.
On August 7, 2026, staff notified the City Manager and Mayor of the need for an emergency procurement pursuant to Section 2-198(2) of the City Code. At that time, the known emergency response cost was $28,101.54, consisting of $4,760.40 for initial liquid containment services and $23,341.14 for removal and disposal of impacted solids. The cost for final disposal of the recovered liquids could not yet be determined because laboratory analysis was required to establish the appropriate waste classification and disposal method.
Recommended Action:
Staff recommends the City Commission adopt a resolution acknowledging the emergency procurement from Crystal Clean, LLC for environmental cleanup, transportation, and waste disposal services associated with the illicit chemical discharge on NE 3rd Avenue in a total amount of $47,989.58. |
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| | | | | | | | | 2. | CURRENT ACTIVITY
| | | Crystal Clean, LLC provided the specialized environmental services necessary to manage and dispose of the recovered materials.
Following the initial response, the recovered liquids were placed in temporary containment while laboratory analysis was completed. Once the waste characterization was completed, the liquids were determined eligible for the applicable disposal method, and final transportation, disposal, tank cleaning, and equipment removal services were performed.
The final liquid disposal and project closeout cost was $19,888.04. This amount was not included in the $28,101.54 initially reported to the City Manager and Mayor because the disposal requirements and associated costs could not be determined until laboratory analysis was completed.
The final emergency procurement costs are:
On August 7, 2026, staff notified the City Manager and Mayor of the need for the emergency procurement, and authorization was obtained to proceed in accordance with Section 2-198(2) of the City Code.
Emergency Procurement Purchasing Guidelines
Due to the immediate threat posed by the chemical discharge and the need to promptly contain, recover, characterize, transport, and properly dispose of the impacted materials, Public Works proceeded under the City's emergency procurement provisions.
Per the City Code, emergency procurements exceeding $25,000 require joint authorization from the City Manager and Mayor and must subsequently be presented to the City Commission at the next scheduled Commission meeting.
Sec. 2-198. - Exceptions to competitive procurement requirement.
(2) Emergency procurements. The city manager may make emergency procurements of supplies or contractual services where the cost exceeds twenty-five thousand dollars ($25,000.00) when there exists a clear and present threat to public health, property, welfare, safety or other substantial loss to the city, when joined in said action by the mayor, provided, however, that such emergency procurements shall be made with such competition as is practicable under the circumstances. A written determination of the basis for the emergency and for the selection of the particular contractor shall be included in the contract file. As soon as practicable, a record of the emergency procurement shall be made and shall set forth the contractor's name, the amount and type of the contract, a listing of the supply or contractual service procured under this contract, and the number of the purchase order, if any. The city commission must be notified, after the fact, of such procurements in excess of twenty-five thousand dollars ($25,000.00) at the next scheduled commission meeting. In any event any increase over the original amount of an emergency procurement reported to the city commission exceeding ten (10) percent shall be reported to the city commission to be noted for the record.
Because the total emergency procurement of $47,989.58 exceeds $25,000, the procurement is being presented to the City Commission in accordance with Section 2-198(2) of the City Code. |
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| | | | | | | | | 3. | FINANCIAL IMPACT
| | | The total cost of the emergency environmental cleanup and waste disposal services provided by Crystal Clean, LLC is $47,989.58.
Available operating funds within the Stormwater Fund were utilized for this emergency response. No budget amendment is required. |
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| | | | | | | | | 4. | RECOMMENDATION
| | | Staff recommends the City Commission adopt a resolution acknowledging the emergency procurement from Crystal Clean, LLC for environmental cleanup, transportation, and waste disposal services associated with the illicit chemical discharge on NE 3rd Avenue in a total amount of $47,989.58. |
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