Item Coversheet

CITY OF OAKLAND PARK, FLORIDA
CITY COMMISSION AGENDA ITEM REPORT


A
GENDA ITEM NO. 7

MEETING DATE: 10/6/2021
PREPARED BY: 

Julie Leonard

Assistant Public Works Director

 

Albert J. Carbon, III P.E.

Public Works Director

DEPARTMENT HEAD APPROVAL:  PUBLIC WORKS
SUBJECT: Purchase of CUES Grout Trailer for Public Works Wastewater Division
1.BACKGROUND/HISTORY
    
 

Issue Statement: The adopted Fiscal Year 2022 City Budget provides funding for the purchase of a wastewater gravity main/lateral grout trailer in the amount of $219,860.  

 

Recommended Action: The City Commission adopt a resolution authorizing the purchase of a CUES CAT5 mainline/lateral grout trailer the amount of $219,860 utilizing the Houston-Galveston Area Council (HGAC) Contract # SC01-21, effective January 1, 2021. 

 

History: The Houston-Galveston Area Council (HGAC) through their HGAC Buy program has been in the cooperative purchasing business for more than 30 years. Their experience and volume purchasing power can provide significant savings for local governments on major equipment purchases. HGAC focuses on higher-ticket, capital-intensive products and services that require detailed and technical specifications. All contracts available through HGAC have been awarded by a public competitive procurement process.

2.CURRENT ACTIVITY
    
 

The City of Oakland Park has a wastewater system that is over 70 years old in some areas which requires it to be continually evaluated, maintained and repaired.  The majority of the gravity sewer system is below the water table  When a crack or deficient joint is located beneath the water table, the result is infiltration of groundwater into the sanitary sewer system (wastewater).  Infiltration flows increase during the rainy season and will continue to increase as sea levels rise as projected.  Oakland Park's wastewater system is transmission-only; the City pays Fort Lauderdale and Broward County to process wastewater based on metered fees. Infiltration creates higher processing costs for the City by increasing the overall flow of wastewater going out of the City for processing. 

 

One of the most cost effective and least disruptive methods to repair points of ground water infiltration is by grouting. Grout is a dense fluid used to fill gaps in wastewater gravity lines. The City's capital improvement program includes annual funding for sewer system grouting typically in the amount of $300,000 a year. 

 

In addition to continuing contractual work on sewer system improvements, the City is seeking the ability to perform grouting work using City staff.  The FY 2022 budget included funding for the purchase of a grouting trailer that will provide staff with the ability to engage in this work in addition to maintaining funding for the larger capital investment in grouting.

 

The proposed grout trailer is compatible with the City’s CCTV truck, allowing the existing CCTV equipment to be interconnected to the grout equipment to make repairs in-house by City staff. The purchase of the grout trailer aims to make the wastewater system more resilient to climate change and reducing costly and disruptive excavation repairs.

 

3.FINANCIAL IMPACT
    
 

Per the attached pricing worksheet from HGAC Buy and as indicated above, the cost of the CUES Cat5 Mainline-Lateral Grout Trailer is $219,860. Funding for this purchase was identified as a FY 2022 Business Plan Initiative supporting the City's Infrastructure Needs strategic goal.

 

The proposed expenditure is as follows:

 

 

 

 

4.RECOMMENDATION
    
 The City Commission adopt a resolution authorizing the purchase of a CUES CAT5 mainline/lateral grout trailer the amount of $219,860 utilizing the Houston-Galveston Area Council (HGAC) Contract # SC01-21, effective January 1, 2021. 
ATTACHMENTS:
Description
Resolution
H-GAC CONTRACT PRICING WORKSHEET
HGAC CUES CONTRACT