Item Coversheet

CITY OF OAKLAND PARK, FLORIDA
CITY COMMISSION AGENDA ITEM REPORT

AGENDA ITEM NO. 8

MEETING DATE: 11/3/2021
PREPARED BY: 

Julie Leonard

Assistant Public Works Director

 

Albert Carbon III, P.E.

Public Works Director		DEPARTMENT HEAD APPROVAL:  PUBLIC WORKS
SUBJECT: Purchase of Tires for City Vehicles utilizing the State of Florida Alternate Contract Source (ACS) No. 25172500-19-ACS.
1.BACKGROUND/HISTORY
    
 

Issue Statement: The City Public Works Department Fleet Management Division is responsible for the maintenance of the City's fleet. This includes over 200 vehicles and utility equipment (i.e. mowers, backhoes, trailers) in sizes ranging from golf carts to fire engines. The Fleet Maintenance Division procures many new tires each year for fire trucks, garbage trucks and other fleet vehicles. 

 

Recommended Action: The City Commission adopt a resolution approving the use of the State of Florida Alternate Contract Source (ACS) No. 25172500-19-ACS to purchase tires for City vehicles in an amount not-to-exceed the budgeted availability within the Public Works Fleet Maintenance Division.  

 

Background

In the past, the City has used both the Florida Sheriff's Association  and the State of Florida Alternative Contract Source (ACS) contracts to purchase tires for City fleet.  A recent review of pricing shows the ACS contract has slightly better pricing on tires used by the Fleet Division.

 

The contract pricing includes the following tire manufacturers:

 

  • Goodyear - primary
  • Bridgestone
  • Continental 


 

 

2.CURRENT ACTIVITY
    
 Staff is recommending the use of State of Florida Alternate Contract Source (ACS) No. 25172500-19-ACS to purchase vehicle tires from vendors, including local City vendors, who honor the contract pricing. The contract provides reasonable prices through competitive bids. The contract term expires March 31, 2024, and includes the option to renew.
3.FINANCIAL IMPACT
    
 

The FY 22 adopted budget of the PW-Fleet Division includes $130,000 within the Operating Supplies-Tires account.  The total budgeted amount may increase or decrease as the result of budget transfers within the Public Works Fleet Maintenance Division. Individual tire purchases will be less than the $25,000 threshold requiring City Commission approval.  Cumulative purchases under the contract will exceed $25,000, but will not exceed the amount available in the FY22 budget. 

 

The proposed expenditure is as follows:

 

Purchase of Tires for City Vehicles through State of Florida Alternate Contract Source (ACS) No. 25172500-19-ACS
Account Name & Number Available Budget Proposed Expenditure Remaining Available
Operating Supplies - Tires 00180519.452450 $ 130,000 $ 130,000 $ -

 

4.RECOMMENDATION
    
 The City Commission adopt a resolution approving the use of the State of Florida Alternate Contract Source (ACS) No. 25172500-19-ACS to purchase tires for City vehicles in an amount not-to-exceed the budgeted availability within the Public Works Fleet Maintenance Division. 
ATTACHMENTS:
Description
Resolution
State of Florida Alternate Contract Source (ACS) No. 25172500-19-ACS