Lori I Day, Director Human Resources & Administrative Services

Issue Statement: The City requires geographically precise mapping data to manage many of the everyday work-related items such as water line locations, sanitary sewer locations and others through the City's Geographic Information System (GIS). In addition, the recently completed EnerGov implementation relies on accurate GIS information for the City's permitting and code enforcement activities. 

Since 2013, the City has been utilizing the services of Atkins, North America, Inc. (Atkins) to maintain and support the City's GIS infrastructure by executing annual statements of work each fiscal year.

Recommended Action:  The City Commission adopt a Resolution authorizing the continued engagement of  Atkins, North America, Inc. under State of Florida Contract No. 80101500-20-1 for Fiscal Year 2022 (attached).

Staff is satisfied with the performance of Atkins Engineering and benefits from their specialized knowledge of our system gained over the 8 years they have served in this capacity.

Atkins, North America, Inc. (Atkins), is a global engineering firm that has been performing geographic information services and SharePoint management for the City since 2013.  Atkins provides engineering services to the State Department of Transportation, FEMA and the US Army Corps of Engineers.   City staff has been using Atkins  to maintain the GIS server environment in a web-based/cloud infrastructure.  City staff has been working with Atkins providing changes associated with processing the GIS content required to manage the City's operations.

Staff is satisfied with Atkins' performance in this capacity and benefits from their specialized knowledge. If approved, the City would continue to use State of Florida Contract No. 80101500-20-1 as the basis for procurement of the services.

The total fees for FY22 are expected to be $51,920, slightly lower than FY21.

The City will be billed for GIS hours performed on a monthly basis, as shown in the table below

Based on the attached proposed scope of work and fee (Exhibit B), the estimated professional GIS services cost for the year is $51,920, or $4,330 per month covering 40 hours of a Junior Consultant and 3.5 hours of a Senior Consultant at the rates indicated above and on Exhibit B. Sufficient funds for the such service is included in the adopted FY 2022 Budget within the Water and Sewer divisions of Public Works. The proposed expenditures are as follows:

Proposed Expenditure

Contract for GIS Services - Atkins Engineering