Lauren Pruss, AICP

Assistant Director of Community and Economic Development

Peter Schwarz, AICP

Director of Community and Economic Development

Approval of a Work Authorization for Kimley-Horn and Associates to update the City of Oakland Park Comprehensive Plan

Issue Statement:  The City seeks to retain the services of Kimley-Horn and Associates to perform the update to the Comprehensive Plan as recommended by the 2021 Evaluation and Appraisal Report.

Recommended Action: The City Commission adopt a resolution authorizing the proper City Official to execute a Work Authorization for Kimley-Horn and Associates for the update to the Comprehensive Plan in an amount not to exceed $261,000.

Background: As required by Florida Statutes, local governments must update their Comprehensive Plan every seven years. The Evaluation and Appraisal Process is designed to address any changes in state requirements since the last update by the City. On November 20, 2019, the City Commission authorized a contract with Kimley Horn to conduct the statutory review and identify areas of the Comprehensive Plan to be updated to comply with the State Statute.  This review is the first step in the process to update the City's Comprehensive Plan. At its November 3, 2021 meeting, the City Commission adopted a resolution to accept the 2021 Evaluation and Appraisal Report (EAR) and authorize transmittal to the Florida Department of Economic Opportunity. The next step in the process is to begin drafting the Comprehensive Plan.

The Comprehensive Plan ("the Plan") is the policy foundation for local planning and land-use decisions created through a public input process where the City Commission adopts policies, goals, and aspirations regarding community development. As provided for in the EAR Process, the Oakland Park Comprehensive Plan will feature the following sixteen (16) public policies in "Elements," or chapters, to incorporate the City Commission's vision, address deficiencies, and establish the long term planning framework for the future of Oakland Park through 2040:

• Future Land Use
• Transportation
• Housing
• Infrastructure
• Coastal Management
• Conservation
• Recreation and Open Space
• Intergovernmental Coordination
• Capital Improvements
• Land Use Implementation
• Capital Improvements Implementation
• Monitoring and Evaluation
• Public Schools Facilities
• Property Rights (New Chapter pursuant to Senate Bill 410)
• Sustainability/Climate Resiliency (New Chapter)
•  Economic Development (New Chapter)

While the Plan covers all the topics noted above, one of the most important chapters is the Future Land Use chapter. This chapter will establish a vision for and guide the character of new development and City growth for approximately the next twenty (20) years.

As required by State Statute, the City began reviewing and updating the City's Comprehensive Plan in 2019.  This first phase, called the Evaluation and Appraisal Process, is the process that reviews and identifies any changes from state statute and regulatory requirements since the last update to the City's Comprehensive Plan. 

On November 3, 2021, the City Commission adopted a resolution to accept the  Evaluation and Appraisal Report and authorized transmittal to the Florida Department of Economic Opportunity. The next step in the process is to begin drafting the Comprehensive Plan updates.

Based on the Evaluation and Appraisal Report recommendations, a complete update of the City of Oakland Park Comprehensive Plan will be undertaken.  Staff recommends utilization of Kimley-Horn and Associates to perform the following tasks to complete the rewriting of the Comprehensive Plan:

• Task 1 – Project Commencement, Data Collection, Public Outreach Meetings, and Marketing Coordination
• Task 2 -  Amendment Matrix
• Task 3 - Comprehensive Plan Rewrite and Development of New Chapters
• Task 4 - Final Comprehensive Plan Adoption
• Task 5 - Project Website

The updating of the Comprehensive Plan is a multi-step process. The following outlines the action steps to update the Comprehensive Plan:

• Step 1: Review of Comprehensive Plan (complete)
• Step 2: City Commission Resolution transmitting EAR (complete)
• Step 3: Transmittal to the State of Florida for approval (transmitted)
• Step 4: City begins updating Comprehensive Plan (current step)
• Step 5: Planning and Zoning Board - Public Hearing
• Step 6: Local Planning Agency - Public Hearing
• Step 7: City Commission First Reading – Public Hearing
• Step 8: City Commission Second Reading – Public Hearing
• Step 9: Broward County Planning Council – Public Hearing

The adoption of the Comprehensive Plan will include several opportunities for public input to allow the Commission, residents and other stakeholders the ability to provide their thoughts regarding future planning. The attached proposal identifies the following public outreach opportunities:

• Public Project Kick-off Meeting #1:  Kimley-Horn will present an overview of the project scope and an overview of preliminary data collected, followed by a forum that allows for input from attendees.
• Public Outreach Meeting #2: Kimley-Horn will present the branding of the new Comprehensive Plan followed by a forum that allows for input from attendees.
• Public Outreach Meeting #3: Kimley Horn will present a broad overview of all the chapters.
• Public Outreach Meeting #4: Kimley-Horn will present more in-depth details on the chapters, in smaller groups of two (2) to three (3) chapters and facilitate input from attendees.
• Public Outreach Meeting #5: Kimley-Horn will present more in-depth details on the chapters, in smaller groups of two (2) to three (3) chapters and facilitate input from attendees.
• Public Outreach Meeting #6: Kimley-Horn will present more in-depth details on the chapters, in smaller groups of two (2) to three (3) chapters and facilitate input from attendees.

These public outreach sessions will be followed by public hearings at the Planning and Zoning Board, City Commission, and Broward County Planning Council. 

At its October 6, 2021 meeting, the City Commission adopted a resolution approving the two-year renewal of the contracts with seven (7) identified General Planning Services Consultants for the period beginning October 18, 2021, and ending October 17, 2023, which includes Kimley-Horn and Associates.  As such, the City Commission may approve a work authorization for Kimley-Horn and Associates to update the Comprehensive Plan as a continuation of the work the firm performed on the 2021 Evaluation and Appraisal Report.

As shown in the attached Work Authorization, the total lump sum fee for Kimley-Horn's comprehensive plan consulting services is $261,000. It is to be noted that this project is being conducted over an 18-24 month timeframe to extend into FY 2023.

The comprehensive plan update costs were included as Business Plan Initiative for the FY 2022 Budget within the Smart Growth & Redevelopment Strategic Performance Area of the Strategic Plan. 

The proposed expenditure is as follows:

Proposed Expenditure

Work Authorization for Kimley-Horn and Associates to update the City of Oakland Park Comprehensive Plan

The City Commission adopt a resolution authorizing the proper City Official to execute a Work Authorization for Kimley-Horn and Associates for the update to the Comprehensive Plan in an amount not-to-exceed $261,000.