Julie Leonard

Assistant Public Works Director

Albert J. Carbon III, P.E.

Purchase of Two (2) Replacement vehicles for Fire Rescue Department -  (1) F350 Crew Cab Pickup Command Vehicle with Accessories,  and (1)  F150 4x2 Super Cab Pick-Up Truck with Accessories.

Issue Statement: As identified in the adopted FY 22 Vehicle Replacement Schedule, City vehicles which have reached or exceeded their useful life need to be replaced in order to reduce long-term operational and maintenance costs, increase reliability and ensure that vehicle appearance supports the Proud Oakland Park (POP) Initiative.

Recommended Action: Staff recommends the City Commission adopt a resolution authorizing the purchase of one (1) Ford F-350 CrewCab pickup truck (command vehicle) and one (1) Ford F-150 4x2 SuperCab pickup truck (fire inspection vehicle) utilizing the Florida Sheriffs Association Contract # FSA20-VEL28.0 from Bozard Government Fleet, as well as accessories necessary to configure the vehicles from other vendors at a total cost not-to-exceed $155,647.

Background: The Florida Sheriff's Association assists local municipalities in securing vehicles and equipment through an annual competitive procurement process. The bidding process uses the concept of volume-based pricing to secure competitive pricing for the procurement of government vehicles and equipment. This program offers municipalities the ability to purchase vehicles and equipment at wholesale pricing rather than being charged retail rates. The City of Oakland Park has utilized the Florida Sheriff’s Contract for several years and has always received the lowest available prices.

The Public Works Fleet Division staff is responsible for evaluating the condition of every vehicle and piece of equipment in the City’s fleet. As part of the annual budget preparation process, the fleet is reviewed to identify increased wear and operating expenses, and recommendations for replacement of vehicles and equipment are made. These recommendations are used in developing a five-year vehicle replacement schedule, which is adopted as part of the budget.  

 This agenda item addresses the purchase of two vehicles from Bozard Government Fleet, as well as various aftermarket accessories from other vendors, for the Fire Rescue Department. No single purchase of accessories exceeds the City Manager's purchasing authority.  The two vehicles are as follows:

• Ford F-350 CrewCab pickup truck (incident command vehicle) at a total cost of $119,539 (Vehicle $60,654; Accessories $58,885) (Exhibit A). Accessories include topper for truck bed, Motorola radio, slide out truck bed, light package and power for slide out tray, graphics, MDT mount, and night scan/light. This vehicle will replace a 22-year-old 2000 Ford Excursion (315) that is currently in backline service. The command vehicle is used by the battalion chief for all fire, hazmat, motor vehicle incidents, etc. This vehicle is specially equipped for any emergency call that requires the incident command system, and specialized equipment for search and rescue capabilities.
  
  
• Ford F-150 4x2 SuperCab pickup truck at a total cost of $36,108 (Vehicle $32,978; light bar $3,130) (Exhibits B and C).  This vehicle will replace a 17-year-old 2005 Ford Explorer (319) being used by the fire prevention inspectors. The F-150 SuperCab is better equipped to handle fire inspections and investigations due to the separation of the passenger cab and the cargo area. It also provides extra space for equipment necessary to perform fire inspections and investigations.

The cost of the incident command vehicle of $119,539 and the Ford F-150 4x2 SuperCab pickup truck of $36,108 amounts to a total of $155,647 for the two vehicles.  Funding for these vehicle purchases was included in the FY 2022 budget as a business plan initiative supporting the Public Safety Strategic Performance Area of the Strategic Plan.  

The proposed expenditure is as follows:

Purchase of one (1) F-350 CrewCab Pickup Command Vehicle with Accessories, and (1)  F-150 SuperCab Pickup with Accessories