Fernando Martinez, Public Works Manager

 Chris Lips, Assistant Public Works Director

Albert J Carbon III, P. E., Public Works Director

Issue Statement: The Public Works Department Wastewater Division is responsible for the maintenance of wastewater lift stations throughout the City. This maintenance requires the purchase of submersible lift station pumps and accessories on a regular basis.  Several pumps have been damaged and need replacement.  Below is the current pumps to be purchased.

• Lift Station D-4

(2) 60HP Ebara Pumps @ $29,673.08/ea, including adapters - $59,346.16 

• Lift Station D-13

(2) 10HP Flygt Pumps @ $13,649.50/ea - $27,299.20

  Total Cost: $86,645.36

The City’s pump stations require replacement pumps to be from the same manufacturer. Each manufacturer has local representatives. For the two pump manufacturers listed above, the City purchases pumps from the following companies:

• Xylem Water Solutions USA (Flygt pumps)
• Tom Evans Environmental (EBARA pumps)

Recommended Action: The City Commission adopt a resolution approving the purchase of submersible sewage pumps from Xylem Water Solutions USA and Tom Evans Environmental, approving expenditure authority up to the budgeted availability. 

In our geographic area, Xylem Water Solutions USA is the sole source for Flygt Pumps and Tom Evans Environmental is the sole source for EBARA Pumps. Based on expenditures to date and forecasted expenditures in FY22, expenditures require  Commission approval.

In FY 2021, the Public Works Department spent approximately $47,500 with Xylem and $11,500 with Tom Evans for various pump purchases, repairs and accessories. Accordingly, funding was included in the Operating Budget of the Public Works Department for these purposes. This fiscal year to date, the Public Works Department has spent $27,945 with Xylem and $6,316 with Tom Evans, and funding is available for additional pump purchases, repairs and accessories.

Staff recommends the immediate purchase of four (4) additional pumps with adapters this fiscal year; two (2) for lift station D-4, and two (2) for lift station D-13, totaling $86,645.36.

Pump repairs and replacement pumps are budgeted each year in the Repair and Maintenance fund. Single pump purchases may exceed $25,000 as well as cumulative purchases, but total purchases shall not exceed the amount authorized in the FY 2022 budget unless amended by City Commission action. Based on the quotes from Xylem Water Solutions USA (Flygt pumps) and Tom Evans Environmental (EBARA pumps), the total estimated cost of the replacement pumps is $86,646.  Funds are available in the FY 22 Budget of the PW - Waste Water Division for the purchase of the pumps described above. 

The proposed expenditure is as follows:

The City Commission adopt a resolution approving the purchase of sewage pumps and accessories from Xylem Water Solutions USA, and also from Tom Evans Environmental, approving purchases totaling $86,645.36, and additional expenditure authority up to the budgeted availability.